Corporate Officer


Posted on July 15, 2021

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Position Details:

Employer: District of Vanderhoof

Location: Vanderhoof, BC

Industry: Municipal Government


Position Outline:

DISTRICT OF VANDERHOOF, BC

Vanderhoof is a diverse and thriving rural community centrally located within the northern interior of British Columbia.  Known for its deeply-rooted history, culture and natural resources, the community also features attractive assets for those wishing to base their business here such as: lower cost of living, reasonable tax rates, and access to superior education and health services.  Your money goes farther in Vanderhoof, allowing you to maintain a higher standard of living within a community positioned to help new and existing businesses prosper.

With a population base of roughly 4,500, and serving a larger area of nearly 10,000, Vanderhoof is situated along Highway 16 (Yellowhead Highway), and located an hour west of Prince George, BC. 

The District of Vanderhoof is home to an abundance of outdoor recreational activities such as: an 18-hole golf course, municipal-run campground, dirt bike track and miles of riding and hiking trails, a skateboard park, and an airport. 

In addition to the many cultural, educational, entertainment, and recreational options (i.e. heritage museum, arena, public library, and elementary and secondary schools), Vanderhoof is home to a brand new $12M aquatic centre that opened in 2019. 

Please visit our website at www.vanderhoof.ca for additional information.

POSITION OVERVIEW

Reporting to the Chief Administrative Officer (CAO), the Corporate Officer leads a small team consisting of a Deputy Corporate Officer, an Intern, and the newly created role of Communications Coordinator.  The Corporate Officer oversees all corporate and statutory, legal, information technology, centralized communication, and bylaw services for the Municipality.  Pursuant to Section 148 of the Community Charter, the Corporate Officer will support the District of Vanderhoof in meeting its statutory and legislative requirements including the preparation, maintenance, and release of meeting minutes and agenda packages, acting as the Chief Election Officer, and processing FOIPPA (Freedom of Information and Protection of Privacy Act) requests.  The Corporate Officer will be required to complete all records management tasks as per LGMA (Local Government Management Association) and FOIPPA standards, and participate in research for the completion of bylaws and other legislative documents.

RESPONSIBILITES, ACCOUNTABILITIES, & FUNCTIONS OVERVIEW

Further to the above, additional key responsibilities will include:

  • Supporting the administrative process of meetings, agendas, and records of Council and Committees, as well as assisting the Mayor and CAO as necessary.
  • Providing recommendations to Council and administration on parliamentary and legislative procedures, and general legal and risk management matters.
  • Ensuring all follow-up correspondence, memos to departments heads, and reports arising from Council meetings are complete and adopted.
  • Liaising with all department heads for preparation and follow-up of bylaws such as local improvement bylaws, loan authority bylaws, zoning amendment bylaws, etc.
  • Initiating, preparing, and recommending bylaws, policies, reports, and procedures for Council and the CAO’s consideration.
  • Administering, collecting, maintaining, and retrieving physical and electronic legal records and corporate documents, including bylaws, contracts, leases, agreements, confidential files, forms, and requests.
  • Performing the statutory duties and powers of the Chief Election Officer pursuant to the Local Government Act.
  • Acting as the Freedom of Information Officer, as well as the liaison to the Office of the Ombudsman.
  • Ensuring conformance to best practices, establishing policy, and achieving objectives.
  • Fostering collaborative working relationships with staff, elected officials, stakeholders, neighbouring municipalities, relevant provincial and federal contacts, and the general public.
  • Performing other related duties as assigned.

SKILLS & ATTRIBUTES OVERVIEW

The Corporate Officer will posses the following qualities:

  • High attention to details, coupled with the aptitude to anticipate trends and the direction Council is wanting to move on key issues.
  • Professionalism.  The ability to recognize the impact of one’s own behaviour and actions upon others.
  • The desire to champion change.
  • Ability to apply LGMA records management best practices and train/mentor others.
  • Urgency and drive related to handling multiple concurrent requests, ability to shift focus quickly and frequently, capacity to multi-task amid frequent interruptions, as well as proven skills required to work with, and meet, tight deadlines.
  • Ability to work independently and exercise independence in judgement.
  • Skill-set to maintain tact and discretion at all times in dealing with confidential matters.
  • Excellent verbal and non-verbal communication skills, and the willingness to interact with people from different professions, backgrounds and cultures.
  • Strong proficiency with Microsoft Office Suite and Adobe Pro.

EDUCATION & EXPERIENCE OVERVIEW

The successful candidate will possess the following, or an acceptable combination focused on leadership:

  • Bachelor’s degree in Business Administration, Public Administration, or a related discipline.
  • Diploma in Local Government Administration (preferred).
  • Knowledge and experience with formal filing systems, records, and information management principles and practices.
  • Working knowledge of the Local Government Act, Community Charter, Finance Act, Interpretation Act, and all other applicable acts and statutes.
  • At least 3 years’ experience in a dynamic local government setting, or in a regulatory environment.
  • Prior experience completing an election cycle is considered an asset.

COMPENSATION & BENEFITS

A competitive annual compensation package will be offered to the successful candidate.  This includes an attractive base salary, a comprehensive benefits package, and participation in the Municipal Pension Plan (MPP).  Details will be discussed.  The successful candidate will be required to provide a Criminal Record Check and a Driver’s abstract. 

FOR FURTHER INFORMATION PLEASE CONTACT

James Davies  

Managing Director

DCG Executive Search Services Ltd.

Phone: (780) 758-9796

E-Mail: [email protected]

Web: www.daviescg.com

 

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