Chief Administrative Officer (CAO)


Posted on Aug. 20, 2021

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Position Details:

Employer: RM of Meadow Lake #588

Location: Meadow Lake, SK

Industry: Municipal Government


Position Outline:

RM OF MEADOW LAKE #588

The RM of Meadow Lake (www.rmofmeadowlake.com) is located south of the beautiful Meadow Lake Provincial Park in the northwestern arable portion of Saskatchewan. 

The Municipality spans approximately 60 miles east to west and 70 miles north to south.  The southern boundary is located just north of "Moose Country" on Highway #4 and extends to the Meadow Lake Provincial Park.

With a population of just over 2,500 residents, the Rural Municipality (RM) includes the Hamlet of South Waterhen Lake, and encompasses but does not administer, the City of Meadow Lake, Village of Dorintosh, Greig Lake, Meadow Lake Provincial Park, as well as several First Nation reserves (including Eagle Lake 165C, Flying Dust First Nation No. 105, Meadow Lake 105A, Thunderchild First Nation 115D, and Waterhen 130). 

The RM prides itself in being home to several industrial sites such as the Meadow Lake OSB Mill, NorSask Forest Products, the Meadow Lake Mechanical Pulp Mill, as well as numerous small businesses including farming and ranching.  With an abundance of outdoor and recreational options, the RM of Meadow Lake is truly a place to play, work, and live. 

 

POSITION OVERVIEW

Reports to: Reeve & Six Councillors

Position Summary: As the administrative head of the municipality, the Chief Administrative Officer (CAO) will lead the administrative staff (approximately 25 FTE’s, PT, and seasonal unionized employees) by developing and implementing services, programs, projects, policies, and objectives, as directed by Council.  This position is responsible for overseeing all municipal services as established in The Municipalities Act of Saskatchewan.

Budget:

$6M Total Combined Budget

 

KEY RESPONSIBILITIES & FUNCTIONS OVERVIEW

The RM of Meadow Lake is seeking an experienced strategic leader to who can work with Council and Administration to ensure that the RM remains a key driver and player within the region.  Key areas of responsibility are:

  • Advisor to Council:
    • Recommend objectives, policies and programs to Council; direct the implementation, and monitor the progress of, policies and programs approved by Council; evaluate same and recommend improvements as required.
    • Prepare and submit relevant reports and recommendations to Council in a professional and timely fashion.
    • Prepare meeting agendas and attend all regular and special meetings of Council and other meetings as requested by Council and provide advice on relevant matters.
  • Leadership & Human Resource Management:
    • Build and lead a high functioning administrative team through progressive change while ensuring office duties and functions are carried out in a confidential, efficient, accurate and timely manner, in accordance with municipal legislation, policies and procedures,
    • Approve and report to Council any changes involving staff positions; assign work equitably and in a manner to achieve the required results; and ensure that adequate staff are available to carry out functions. 
    • Train and mentor staff with the goal of leadership development for continued succession planning.  
    • Establish, promote, and maintain comprehensive human resources policies, procedures and programs covering the selection, compensation, development, retention, appraisal and placement of RM employees within established policies; recommend to Council new positions, salary grid adjustments, fringe benefits and improved working conditions.
    • Develop, implement and monitor performance standards; complete performance reviews on all staff, and ensure that performance reviews are conducted on an annual basis (at a minimum).
  • Communication & Public Relations:
    • Act as a liaison and maintain positive public relations with ratepayers, businesses, industry, neighbouring municipalities, key stakeholders, First Nations (including Eagle Lake 165C, Flying Dust First Nation No. 105, Meadow Lake 105A, Thunderchild First Nation 115D, and Waterhen 130), contractors, as well as other levels of government.
    • Deliver top-notch customer service to both internal and external stakeholders and ensure it is a priority for all staff.
    • Ensure the prompt and proper handling by administration of all requests, enquiries and complaints by the public, including the establishment of RM policies and procedures dealing with complaints.
    • Develop effective regular and open communication strategies that advance the interests of the RM, its residents and its stakeholders.
    • Attend community events as required, which may include occasional evenings and/or weekends.
  • Financial Management:
    • In concert with the Financial Officer, oversee and ensure the proper financial management and reporting of all RM assets including performing general accounting functions, external audits, and the preparation/approval and submission of annual financial reports/statements, and any other financial management activities as required by Council.
    • Manage all aspects of municipal taxation, maintenance of assessment records, and ensure that tax enforcement proceedings are undertaken and are up to date.
    • Advise Council and make recommendations concerning the financial condition of the RM.
    • Direct the preparation of operating and capital budgets and submit same to Council with supporting documentation; act as the senior staff member in charge of budget expenditures and financial controls.
    • Monitor the approved budget, and control RM spending as established by Council.  Review and approve all financial expenditures/transactions.
  • Strategic Planning/Economic Development:
    • Work closely with Council to develop and implement new and innovative ways to increase the profile of the RM of Meadow Lake, perception of the RM as an employer of choice, and awareness of the RM as a destination for business.
    • Work closely with Council to continue to promote local businesses and attract new businesses to the RM of Meadow Lake and area.
    • Research and implement new and additional revenue sources.
  • General Administration:
    • Together with the Public Works Manager, oversee all tenders, and execute all approved contracts and agreements with regards to capital projects.
    • Prepare all correspondence, election procedures and safekeeping of municipal records,
    • Manage and update general insurance to ensure proper coverage is in place for all equipment, machinery and buildings. 
    • Keep updated on MuniSoft software programs, ensure computer systems and programs are current, and certify that they are running efficiently and effectively.
    • Establish key performance indicators that are clear and measurable with respect to the delivery of municipal services.
    • Ensure all required bylaws, resolutions, and records of the municipality are regularly reviewed, up to date and available for public review.
    • Ensure Council receives all information it requires to make effective decisions and employees are informed of Council decisions; provide opportunities for the public to be informed of, and aware of, RM affairs.
  • Grant Management:
    • Seek out, apply for, and manage all applicable grants and additional funding sources available to the RM.

 

SKILLS & ATTRIBUTES OVERVIEW

The CAO will possess the following to be successful:

  • A visionary who isn’t afraid of challenges and who possesses a progressive mentality.  Can work with developers and current and potential business investors.
  • Strong leadership skills with the proven ability to provide guidance and support and mentor staff for succession planning purposes.
  • Open and supportive collaborative leader who supports a team approach and leads by example.  Sets an example for others to follow.   
  • Ability to engage and involve, in a professional and sensitive manner, employees, residents, stakeholders, and neighbouring municipalities and groups, while being culturally sensitive and aware.
  • The hunger and drive to move things forward and get things done, as well as a strong sense of urgency.
  • Creative, innovative and focused on new ways of doing things.  Ability to think “outside of the box” and enjoys challenging an existing culture.
  • Ability to work within a changing environment and not afraid to hit conflict and resistance to change head on.
  • Excellent interpersonal and communication skills with considerable presence and energy.  Someone who is direct and to the point when required - the ability to deal with complaints and issues in a professional courteous manner.  Proven ability to listen.
  • Ability to provide executive leadership to all planning initiatives and ensure accountability for achievement of results throughout the RM.
  • Make difficult decisions and demonstrate the confidence required to stand behind those decisions.
  • Politically savvy with the ability to know and understand legislative and regulatory processes coupled with the intuition to read the political implications of recommendations and actions.
  • The ability to research and implement best practices, policies, and procedures.
  • Unimpeachable ethical and moral standards, confidentiality and personal integrity.  Trustworthy and willing to follow the RM’s Code of Conduct.

 

EDUCATION & EXPERIENCE OVERVIEW

The ideal candidate will possess a post-secondary education in Business Administration, Commerce, Public Administration, or a combination of relevant training and senior leadership experience will be considered.  This includes:  

  • Minimum of five (5) years of related and progressive senior management experience, preferably in a local government setting.
  • Demonstrated experience in leadership, strategic planning, organizational development, team building, conflict resolution and labour relations.
  • Demonstrated ability to work effectively with elected officials, volunteer boards and commissions and experience with public participation process and policy and public service delivery.
  • Experience working with Acts and Regulations applicable to local government, bylaws, policies, OH&S and the Labour Standards Act, municipal accounting practices, budgeting, and implementing capital works and infrastructure improvement programs.
  • Demonstrated knowledge of The Municipalities Act of Saskatchewan and related statutes, or equivalent experience managing in a government environment.
  • Possessing, or willing to obtain a Rural Class “A” Certificate.
  • An understanding and appreciation of the rural lifestyle.
  • Holding and maintaining a valid Class 5 driver’s license and having the ability to travel for work related purposes.

 

COMPENSATION

A competitive salary, a comprehensive municipal benefits package, and MEPP (Municipal Employees’ Pension Plan) is available.  Specifics will be discussed in a personal interview. 

 

FOR FURTHER INFORMATION PLEASE CONTACT

James Davies  

Managing Director

DCG Executive Search Services Ltd.

Phone: (780) 758-9796

E-Mail: [email protected]

Web: www.daviescg.com

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